Executive Admin Receptionist
Locations: Bellevue, WA
Experience: 3-5 years of Experience
Education: Associate degree
Base Salary: $40K- $55K based on experience.
The Executive Admin Reception position is responsible for independently performing day to day Reception /Front office Management along with other functions related to Admin Dept.
Responsibilities:
Daily walk around of the facility to assess readiness of the facility for daily operations. This task will include but not restricted to making sure of cleanliness, availability of office supplies and break room supplies such as tea/coffee refilled throughout the facility, managing printing requests, coordinating shipping of items, ordering of administrative supplies, preparing and assisting during client visits and other tasks as may be assigned from time to time by the Supervisor
Reception Duties:
" Reception Management
" Receive clients & guest at the front desk
" Ensure TCS security protocols are followed
" Identity Cards/Badge management
" Perform Mailroom function & Shipping tasks as required (through Fedex / UPS / others)
" Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.
Executive Admin Duties:
" Order & manage supplies (pantries, copiers, office supplies, etc.)
" Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same.
" Maintain Seat Occupancy data & Daily, Monthly & other required reports
" Assist with annual budget and billing of all related vendors
" Any other Admin duties assigned by Office Admin/Supervisor from time to time.
Qualifications and associated Attributes:
" Associate degree (preferred)
" 03- 05 years' experience in Reception/Admin Function of a medium sized facility (between 50-100 associates) preferred.
" Should possess excellent English communication skills (written & verbal)
" Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).
" Should have knowledge of: - (1) Office Management (2) Basic purchase procurement processes (pantry & Office supplies)
" Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.
" Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability.
" Should be: (1) Proactive (2) Self-motivated (3) Adaptive (4) Professional (5) Able to multitask, (6) Accessible on phone for any emergency requirement at the location
" Should be: (1) Flexible (2) Available for work outside of regular business hours (i.e. Come in early/ Leave late) if needed as per project requirement.
All offers of employment extended to applicants will be conditional and will require, among other things, that the recipient of the offer of employment submit proof that s/he is fully vaccinated at that time or will submit such proof prior to determining a start date. Individuals with medical issues or sincere religious beliefs that prevent them from getting the vaccine may request an exemption from the vaccine requirement. To the extent State legislation or executive action purports to limit TCS's ability to require vaccination for individuals who object on a basis other than medical issues or sincere religious beliefs, individual requests for an exception to TCS's generally applicable vaccination policy pursuant to such action will also be considered. Individuals who receive an exemption from vaccination for any reason may be required to comply with other Covid precautions.