Job Description :
Job Title: Admin/Clerical - Executive Assistant I
Location: Remote (Must be willing to work CST hours)
Duration: 3 Months
Job Description:
• Will the position be 100% remote? YES
• Are there any specific location requirements? NO, not for a temp position.
• Are there are time zone requirements? It is Central time. Our current Executive Assistant lives in Pacific time zone....so, I guess up to the temp person just so knows we need them to be present 0800-1700 Central time.
• What are the must have requirements? MS Office (PowerPoint, excel, word, outlook, teams) and Share Point.
• What are the day-to-day responsibilities? Editing and filing documents; Calendar management, Teams meeting setup, and minute taking for meetings.
• What is the desired work hours (i.e. 8am – 5pm) Yes, 8-5pm Central Time
A knowledge of medical terms would be somewhat helpful but not absolutely necessary. Will be supporting 3 executives
Summary:
Performs complex secretarial work of an administrative nature, including record keeping. Adheres to the company's/department's confidentiality and HIPAA compliance programs.
Essential Functions:
Composes and types of routine memos and correspondence. Copies, faxes and routes information as requested. Establishes and maintains official documents and records in appropriate files. Provides excellent organizational and time management skills; must adhere to and meet all deadlines. Responds independently to a broad range of inquiries. Keeps Supervisors calendar up-to-date. Makes necessary arrangements to ensure details for meetings are completed. Takes shorthand and or speed writing efficiently. Participates in outside research, as necessary, for some projects. Prepares recurring and special reports and presentations by gathering data, interpreting data and assembling reports using PowerPoint, Excel, etc. for executives review and distribution. Proofreads and edits materials. Provides confidential administrative and clerical support to executive. Receives, opens, sorts, reads and prioritizes executives mail. Schedules appointments, meetings, conferences, luncheons, hotel reservations and travel plans. Serves as a receptionist for executive, receiving and screening visitors and telephone calls. Serves as recording secretary for committee(s), scheduling meetings, distributing materials, recording and transcribing meeting minutes. Strong call-screening capabilities in dealing with salespeople and non-essential calls. Types documents, memos, correspondence, presentations, forms, charts, tables and the like from rough draft. Complies with required workplace safety standards.
Knowledge/Skills/Abilities:
Excellent knowledge of Microsoft Office Suite (Word/Excel/Access/Power Point) including mail merges and the ability to type 65+ wpm General knowledge of industry related issues particularly Medical Managed care/Medicaid program Ability to deal with all levels of staff; must be professional and diplomatic Excellent interpersonal, verbal and written communication skills Ability to abide by Clients policies Ability to maintain attendance to support required quality and quantity of work Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA) Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers and customers
Required Education: Associates Degree of equivalent experience
Required Experience: 0-2 years Executive Assistant experience