Job Description :
Job Title: Project/Program Manager III Location: Salem, OR Duration: 6 Months Job Description: Seeking Project/Program Manager III to provide planning and rollout support for state-wide COVID-19 Vaccine Program. This position will support multiple processes and activities in connection with the program planning and implementation. Key Person will onboard on site in Salem, Oregon. Project Initiation and Planning: Develop and manage master project plans that coordinate individual work tasks, schedules and preliminary project budgets. Work collaboratively as part of a larger project management team to support equitable vaccine planning and implementation across Oregon. Assemble and lead meetings with project team members and stakeholders to define project scope. Organize project teams according to project requirements. Lead project teams to identify time frame, funding limitations, methods for accomplishing the project, and allotment of available resources to various phases of the project. Identify specific tools or equipment needed by the project team; obtain needed resources at the proper project phase or step. Prepare project budgets that summarize total expected costs and develop methods to track budget expenditures. Create documentation procedures to capture and deal with changes in the original project plan. Lead project teams to produce work breakdown structures that outline the individual project plans; assign duties, responsibilities and scope of authority to project team members. Identify project risks, and decide which risks are likely to affect the project. Design strategies to manage and mitigate those risks Develop with Vaccine Communications a plan to communicate with and involve project stakeholders. Project Execution, Control, and Closure: Lead and direct the activities of vaccine project teams to make certain projects progress on schedule and within prescribed budget. Monitor progress of work assignments; adjust and revise project schedules; coordinate project changes and update project schedules and budgets. Develop consensus on project schedules and inform project team members of progress and potential schedule slippages. Analyze and prepare budget reports to calculate and track project expenses and identify excessive expenditures. Examine costs or expenditures and compare to original budget. Discuss budget issues with the project team in order to resolve budget overruns and erroneous data. Identify efficient methods to accomplish work tasks. Administer vendor contracts; monitor and approve contractor performance. Manage risks and respond to changes in risk over the course of the project. Evaluate project performance and deliverables to make certain project results meet the intended goal and objectives and satisfy quality standards and stakeholder expectations. Project Communication: Communicate verbally and in writing with project stakeholders. Lead project team meetings and discussions. Resolve conflicts between team members. Coach team members on project methodology and processes. Coordinate project activities with other State agencies, other governmental jurisdictions, or private sector partners and cooperators. Write project status reports. Develop and maintain project master file documenting progress throughout the course of the project and prepare final project archive file at closure of project. Frequently contact internal units to gain agreement and maintain commitments regarding project requirements. Prepare regular reports for the vaccine leadership team. Prepare ad-hoc reports as needed for executive sponsor, CDC or Governor's Office requests for information. REQUIRED Skills and experience: Strong organizational skills. Master skills involving follow up and follow through. Proven ability to execute data analysis and fully facilitate consolidation planning. Proven ability to meet all presentation and project management requirements, to the greatest degree required. Process skills - problem solving, mentoring and coaching Strong technical writing and documentation skills Excellent written and oral communication skills Strong organizational and team building skills Technology skills set to keep all data secure whether working onsite or remotely