Job Description :
RQ00807 - Project Manager/Leader Junior Toronto, ON Start Date 2021-04-01 End Date 2022-03-31 Rate: CAD $ 217/Day Assignment Type: Onsite Security Level: No Clearance Required # Business Days: 240.00 Description MSP Notes Shortlisting Date: Thursday, March 25th at 2:00 pm EST Maximum number of Candidate Submissions: 1 (One) Must Haves: Financial management skills Reconciliation, summaries, forecasting, reporting Project Coordination experience Nice to Have: Demonstrated experience working and supporting in Business Intelligence applications Responsibilities: Provides project management on large scale, complex, high profile and high risk projects for OPS I&IT initiatives. Ensures project deliverables meet clients' business requirements on time, scope and budget, with a focus on cost-effectiveness, efficiencies and compliance with OPS project management methodologies and frameworks. General Skills: Leads organizational development, strategy development, business planning, and Ministry funding requests. Gathers and develops requirements in order to create and maintain a detailed project schedule and/or integrated plan. Ability to monitor and forecast project costs and provide reporting and input to ensure targets are met Experience developing and managing project schedules, deliverables, and scope Ability to promote I&IT project management best practices and adherence to standard methodologies Demonstrated experience directing project teams to ensure project deliverables are delivered on time and adhere to government and ministry standards Extensive experience coordinating and monitoring project processes, and developing/communicating guidelines and procedures Sources, selects and on-boards team members in various disciplines, clarify roles and responsibilities and set task/deliverable/performance expectations for resources that are both OPS unionized employees as well as fee for service (FFS) consultants. Resolves resourcing and inter-personal conflicts, negotiates changes to resourcing, ensures knowledge is shared among team members such as project objectives and deliverables are met. Develops complex project budgets based on multiple funding channels and cross ministry dependencies. Effectively manages large project budgets and ensures a high level of fiscal control and accountability including estimates, forecasts and reconciliation/confirmation of actuals. Proactively identifies potential risk events and issues before they occur so that proper mitigating strategies can be developed. Articulates and prioritizes issues and risks at senior executive levels and recommends mitigation strategies for decision makers. Establishes and participates in steering committee and stakeholder forums Provides, project, program, and/or portfolio reporting to multi-stakeholders at senior executive levels. Uses appropriate strategies and actions to overcome resistance to change and capitalize on forces in support of change during all stages of projects concept, definition, planning, implementation and close-out. Promotes OPS I&IT standards and best practices for project management to facilitate control of system quality, adherence to standard methodology and the control of the use of I&IT resources. Desirable Skills: Knowledge and understanding of Project Management's Institute's Project Management Body of Knowledge Knowledge and understanding of Information Management principles, concepts, policies and practices Knowledge and understanding of Accessibility for Ontarians with Disability Act (AODA) and related regulations and standards Ability to make recommendations on the acquisition of software, hardware, and technology resources Experience managing and coordinating project monitoring, anticipates and troubleshoots issues, provides ongoing expertise, resolves problems and provides project effectiveness Ability to identify conflict between project and functional areas and develops responses to successfully address conflict Ability to handle client relationships to manage expectations, provides updates as required, identifies potential conflicts between project and functional areas Knowledge Transfer Transfer From Solution Development / Project Manager/Leader to Project Manager When Knowledge Will Be Transferred: Knowledge transfer must be completed one week prior to the end of the project or one week prior to the consultant leaving the ministry. What Knowledge Will Be Transferred: All deliverables, including design/supporting/release/training documents must be checked into designated version control repositories (for example, SharePoint All final documents and working drafts related to project requirements or solution design must be stored on designated project repositories (for example, SharePoint site, HPQC, TFS) Project manager and designated ministry staff must be regularly informed in writing (by email) of where documentation has been stored and must be provided a minimum of one walk-through of all documentation as part of the final knowledge transfer activities. How Knowledge Will Be Transferred: Knowledge will be transferred through 1 on 1 sessions, emails, document updates and document review with the team. Note: This position is currently listed as onsite but due to COVID-19 restrictions the consultant will be working remotely until restrictions are lifted. Note: This procurement will also include the option to extend the end date of the project if there are unused effort days and no change to the ceiling amount if the need arises. Skills Experience and Skill Set Requirements 1. Solution Development / Project Manager/Leader Project Coordination Skills - 45% Demonstrated experience producing Planning and Coordination documentation (Processes, forecast reports, defect reports, etc Proven experience with meeting facilitation, meeting minute creation, action item followups Demonstrated experience producing various levels of reports (e.g. executive, summary, status, etc Demonstrated exposure to training in accounting or financial management preferred Experience performing financial reconciliation Experience tracking project financials Demonstrated experience tracking project finances on an ongoing basis, including performing financial reconciliation activities and producing financial summary reports Demonstrated experience with resource management, including resource procurement, resource burn rate, and resource project allocation Demonstrates exposure to training in accounting or financial management preferred Technical Skills - 35% Demonstrated experience using MS Word, Excel, PowerPoint, and Visio Experience with Excel macros, V-lookups, formulas, and pivot tables required Demonstrated experience with operating and maintaining SharePoint; providing logistical support for project managers Demonstrated experience working and supporting in Business Intelligence applications Communication Skills - 15% Excellent analytical, problem-solving, and decision-making skills; verbal and written communication skills; interpersonal and negotiation skills A team player with the ability to coordinate multiple tasks with competing priorities and strict deadlines Experience training fellow staff members Experience reviewing and ensuring submitted documentation is complete and accurate Public Sector Experience: 5% Previous public sector experience in an organization of equivalent size and complexity to Ontario Public Service.
             

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