Job Description :
Project Manager/Leader Junior Toronto, ON Start Date 2021-04-01 End Date 2022-03-31 Assignment Type: Onsite Security Level: No Clearance Required # Business Days: 240.00 Description MSP Notes Shortlisting Date: Thursday, January 28th at 2:00 pm EST Maximum number of Candidate Submissions: 1 (One) Note Assignment Type: This position is currently listed as "Onsite" due to COVID-19 related WFH direction. Once OPS staff are required to return to the office, the resource under this request will be required to work onsite as well. Responsibilities Provides project management on large scale, complex, high profile and high risk projects for OPS I&IT initiatives. Ensures project deliverables meet clients' business requirements on time, scope and budget, with a focus on cost-effectiveness, efficiencies and compliance with OPS project management methodologies and frameworks. General Skills Leads organizational development, strategy development, business planning Gathers and develops requirements in order to create and maintain a detailed project schedule and/or integrated plan. Ability to monitor and forecast project costs and provide reporting and input to ensure targets are met Experience developing and managing project schedules, deliverables, and scope Ability to promote I&IT project management best practices and adherence to standard methodologies Demonstrated experience directing project teams to ensure project deliverables are delivered on time and adhere to government and ministry standards Extensive experience coordinating and monitoring project processes, and developing/communicating guidelines and procedures On-boards team members in various disciplines, clarify roles and responsibilities and set task/deliverable/performance expectations for resources that are both OPS unionized employees as well as fee for service (FFS) consultants. Resolves resourcing and inter-personal conflicts, negotiates changes to resourcing, ensures knowledge is shared among team members such as project objectives and deliverables are met. Proactively identifies potential risk events and issues before they occur so that proper mitigating strategies can be developed. Articulates and prioritizes issues and risks at senior executive levels and recommends mitigation strategies for decision makers. Establishes and participates in steering committee and stakeholder forums. Provides, project, program, and/or portfolio reporting to multi-stakeholders at senior executive levels. Uses appropriate strategies and actions to overcome resistance to change and capitalize on forces in support of change during all stages of projects - concept, definition, planning, implementation and close-out. Promotes OPS I&IT standards and best practices for project management to facilitate control of system quality, adherence to standard methodology and the control of the use of I&IT resources. Desirable Skills Knowledge and understanding of Project Management's Institute's Project Management Body of Knowledge Knowledge and understanding of Information Management principles, concepts, policies and practices Knowledge and understanding of Accessibility for Ontarians with Disability Act (AODA) and related regulations and standards Ability to make recommendations on the acquisition of software, hardware, and technology resources Experience managing and coordinating project monitoring, anticipates and troubleshoots issues, provides ongoing expertise, resolves problems and provides project effectiveness Ability to identify conflict between project and functional areas and develops responses to successfully address conflict Ability to handle client relationships to manage expectations, provides updates as required, identifies potential conflicts between project and functional areas The Level 1 Project Manager's key deliverables include but are not limited the following: Working with the Ministry of Education's Capital Assets Management, Funding Management and Accountability processes that support School Board's Capital Program Funding Requests for School Facility projects Identifying issues and clarifying business needs by working closely with the subject matter experts, managers, and the business users Analyzing existing business processes and recommending process improvements to effectively harness the benefits of using the application(s) Assisting with the input and documentation of architectural/gating artifacts as required Liaising with IT specialists and unit leads, and working closely with support team members and relevant stakeholders Contributing to developing realistic work breakdown structures and preparing overall project schedule; Performing day-to-day tracking, reporting and facilitating resolution of issues and risks for all project activities Ensuring defined Change Management Process is followed for any change from agreed scope, schedule, or quality Providing input in creation of change requests Working collaboratively with other groups to ensure optimal integration as required Assisting in the creation of management summary reports, including defect reports, etc. Assisting project leads/ managers with day to day tasks Completing work and achieving milestones within assigned deadlines Notifying the Cluster/Ministry Project Manager in writing of any issues or other material concerns related to the Assignment deliverables, as soon as the he/she becomes aware of them Submitting deliverables for the Cluster/Ministry approval as they are completed; Complying with the Ontario Government and the Cluster/Ministry security procedures and practices Complying with the Ontario Government and the Cluster/Ministry architecture/technology standards and best practices Complying with the Ontario Government and the Cluster/Ministry Conflict of Interest and Confidentiality Guidelines Providing knowledge and skill transfer to a designated Cluster/Ministry staff Complying with the Ontario Government I&IT Directive, Operational Policy on the I&IT Project Gateway Process, and other applicable Guidelines, Standards and Procedures. Skills, Knowledge, Experience, and Qualifications: Previous exposure to/knowledge of IBM TRIRIGA Experience in documenting business processes, meeting minutes, etc. Experience working with both the business users and IT teams Experience supporting business users working on projects or programs involving multiple highly inter-dependent applications and/or data sources Experience in the development of various deliverables of various roles including, but not limited to, project coordinator, requirements analyst, trainer, documentation specialist, quality assurance specialist etc. Experience working on SDLC projects within a multi-client/partner environment Excellent analytical, problem-solving, and decision-making skills; verbal and written communication skills; interpersonal and negotiation skills Expert skills with MS Office software, including Project, and Visio; Demonstrable skills and experience with documenting deliverables A team player with the ability to coordinate multiple projects with competing priorities and strict deadlines Act on behalf of the client to best communicate the business needs to IT solution teams; Interface with the IT Project teams to ensure that the solutions align strategically with client goals Experience with capital asset management and inventory processes Nice to have: Experience with TRAs, PIAs, and Security Systems within an organization of equivalent size and complexity to the Ontario Public Service Knowledge and experience with an organization of equivalent size and complexity to the Ontario Public Service's corporate gating and enterprise architecture checkpoints processes Knowledge and experience in working in accordance with policies and procedures of an organization of equivalent size and complexity to the Ontario Public Service 1. Transfer From Solution Development / Project Manager/Leader / Level 1 to CSC Resource When Knowledge Will Be Transferred: Knowledge transfer activities will begin at least one month before the end of the RFS term. What Knowledge Will Be Transferred: All deliverables and supporting documents produced, in progress documents, or documents received from other sources that is key to the project, including but not limited to: Business requirements, training material and system overviews, strategy and status updates, data sets, data profiling, data dictionaries, test plans, test materials (e.g. scripts, data, results), risks, issues, etc. How Knowledge Will Be Transferred: The knowledge transfer will take place by job shadowing, meetings, specific system or solution documentation, etc. Skills Experience and Skill Set Requirements Price - 30% No Details Provided Core Skills - 30% Demonstrated experience producing planning and coordination documentation (processes, forecast reports, minutes, defect reports, etc Proven experience with meeting facilitation, project meetings for reviews, meeting minute creation, action item follow-ups Demonstrated experience producing various levels of reports (e.g. executive, summary, status, etc Demonstrated experience tracking project defects on an ongoing basis Proven experience working with sensitive information Experience managing and tracking release and code freeze dates Experience with capital asset management and inventory processes Technical Skills - 25% Previous exposure to/knowledge of IBM TRIRIGA or similar enterprise-class integrated workplace management system (IWMS), commercial-off-the-shelf (COTS) software Demonstrated experience in writing and testing complex SQL queries Demonstrated experience with the use of complex SQLs queries to accelerate and automate testing methodologies Demonstrated experience with testing for accurate data transformations and data flow from source to target Demonstrated experience with data analysis, data profiling and data migration Demonstrated experience using MS Word, Excel, PowerPoint, and Visio Demonstrated experience performing quality assurance activities, particularly defect tracking and reporting Extensive experience using SharePoint and Microsoft Teams Experience with Work and Resource Management Software such as Planview Communication Skills - 10% Excellent analytical, problem-solving, and decision-making skills; verbal and written communication skills; interpersonal and negotiation skills A team player with the ability to coordinate multiple tasks with competing priorities and strict deadlines Experience training fellow staff members and end users Experience working with external agencies (e.g. vendors, outside department teams, etc Experience reviewing and ensuring submitted documentation is complete and accurate Demonstrates experience presenting to technical and non-technical audiences