Job Description :

The IT Project Manager oversees the full project management life cycle and software development life cycle for the implementation of highly complex, large-scale, strategic IT initiatives in the Divisions of Unemployment Insurance, the Division of Occupational and Professional Licensing and associated projects within the Office of the Secretary. These duties will be coordinated and reviewed with our Office of Information Technology and the Labor CIO.

Responsibilities:

  • Implements established policies, system monitors and controls to ensure the successful management and reporting of all initiatives in the Program
  • Supervises and leads the program to oversee the impacts and interdependencies between programs and works to ensure initiatives meet the Labor Goals and Objectives of the executive leadership team
  • Provides both verbal and written communications regarding project status, risks, and issues, and makes recommendations on project decisions to the Labor Divisional POC, CIO and Deputy Secretary
  • Manages allocation of resources within the program(s) to meet work fluctuations and budget and time constraints in the delivery process.
  • Serves as subject matter expert, providing technical and analytical guidance to the program and project teams
  • Manages all aspects of the project: cost benefit analysis, work plans, functional and technical designs, construction, testing and implementation. Ensures efficient and high quality installation of new software and/or systems, and monitors all technical aspects of implementing projects
  • Provides support to the Chief Information Officer in identifying appropriate solutions required by the user areas; assists IT Leadership in performing a needs analysis of the relevant business areas and in matching user needs to system capabilities to ensure the new system is easily and quickly integrated into the client's business environment
  • Works with the Divisions to provide support and coordination to ensure adoption of new systems and business processes in the MDOL environment
  • Manages contracts and vendors assigned to delegated initiatives included in the assigned program(s)

Project Management:

  • Manages and directs Multiple medium to large-scale projects that may not fit into a defined Program
  • Translates generalized customer business goals and objectives into concrete strategy and tactical plans
  • Works on complex problems where analysis of situation or data requires an in-depth evaluation of various factors to achieve best results
  • Exercises judgment within broadly defined policies and practices to develop and implement methods and techniques
  • Works effectively with internal and external clients, third party vendors and Senior Management in accomplishing project objectives
  • Evaluates complex situations accurately and identifies viable solutions that create successful outcomes
  • Develops and maintains lessons-learned inputs in the project repository for utilization on future projects
  • Ensures all Defined Processes are used within the Capability Maturity Model Integration Framework to successfully implement projects
  • Resolves political, resource, budgeting, change and legal issues affecting the program

Financial Management:

  • Collaborates with the finance department and various functional managers to ensure project budgets are properly estimated and controlled; provide overall financial recommendations and develop controls and measurements to monitor progress
  • Provides Finance with monthly accruals and forecasts by the due date established by Finance
  • Maintains current statements of work for all contractors; tracks and approves contractor invoices in a timely manner
  • Provides regular updates to division management POC, Deputy Secretary, project sponsor and critical stakeholders on the status of projects and the budget. Documents reasons for budget excess or shortfall.

Risk Management:

  • Develops a comprehensive Risk Management Plan at the Program Level within the Capability Maturity Model Integration (CMMI) Framework as defined
  • Proactively identifies risks and opportunities of both business and technical plans; identifies Risk Mitigation Strategies and Contingency Plans for all identified Risks. Maintains the Program Level issue and risk matrix log
  • Provides a detailed plan of how the risk will be managed or eliminated. Provides a weekly Program status report with major risk factors when mitigation approach impacts the project timeline, budget or objectives
  • Coordinates the Risk Management Plan and Risk Mitigation Strategy across all projects within the Program and manages the execution within the individual projects.

Additional responsibilities include:

  • Implementing established policies, system monitors and controls to ensure the successful management and reporting of all initiatives in the program
  • Supervising and leading projects to oversee the impacts and interdependencies between programs and working to ensure IT initiatives meet the goals and objectives of the executive leadership team
  • Providing both verbal and written communications regarding project status, risks and issues
             

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