Job Description :
Short Description:
Under broad supervision, manages projects through full life cycle from project definition through implementation of project deliverables. Creates collaborative partnership with all internal and external team members to accomplish the deliverables.
Complete Description:
Under broad supervision, manages projects through the full life cycle from project definition and approval through implementation and evaluation of all project deliverables. Creates a collaborative partnership with all internal and external team members to accomplish the deliverables within the timeframes and budgets defined. Provides guidance to the project team and utilizes standard project management methodology.
Coordinates, plans, supports, and executes enterprise-wide IT projects. Perform general business analyst duties for current application implementation.
Project Scope: Application Conversion
CLIENT is transitioning from one application and vendor to another application and vendor.
CLIENT seeks a PM who will manage both the needs of the business group and the application vendor and product offering to ensure this new application fits into the CLIENT-IT Infrastructure.
*Applicants with proven experience project managing an application implementation and/or application conversion through full project life-cycle will be of greater interest*
General Responsibilities:
Provides strategic input for project plan development, budget, scope and business analysis Manages the Project Management Life Cycle from beginning to end and establishes cohesion for achieving multi-disciplinary stakeholder and project team buy-in. Applies industry-accepted methodologies (i.e., Project Management Institute [PMI]) to ensure adherence to project management standards and requirements and to provide stakeholders with continual reports on project progress and performance. Assists and supports Project Management Office (PMO) employees. Performs project management research to improve and refine skills and to identify trends and best practices for improving PMO performance. Meets with stakeholders to validate business cases and to gather facts for establishing and gaining agreement on project charters. Creates project charters and analyzes business cases to validate and clarify issues, justify use of project resources and to anticipate risks. Consults with project sponsors to clarify project directives, scopes, deliverables, and timelines and to analyze risk.
Conducts bid sessions and/or vendor RFP efforts to select and manage suppliers and supplier payments. Applies PM tools and methodologies to ensure project milestones are achieved and scope is maintained. Observes project team dynamics to ensure effective team member synergies and to resolve issues. Creates progressive project milestones for facilitating smaller-scale achievements and to motivate the project team. Gathers and analyzes project metrics to evaluate project performance and to manage issues, risk, and changes of scope. Communicates with stakeholders, senior management, and project leaders to review project progress, discuss issues and resolutions and to authorize scope changes.
Utilizes PM tools to manage project timelines and accuracy, ensure project resource commitments are met, and to track activities and variances. Performs assessments throughout projects to identify risks and potential impact and to develop response strategies for managing and mitigating risk factors. Closes project contracts to validate supplier statements of work (SOWs) and verify deliverables. Conducts project management research and studies trends and developments under the direction of the CTO/PMO Lead to support PMO team members and industry colleagues. Performs related responsibilities as required. Determine project goals and priorities in consultation with the CTO, CIO, HFD Directors and Managers, Vendors, or other key stakeholders. Assist in selecting project team members. Coach team members to clarify assignments and deliverables. Review quality of work and manage the integration of team members work.
Provide performance input to the team members functional manager. Create a project charter with the project team. Manage and communicate a clear vision of the projects objectives and motivate the project team to achieve them. Create a project environment to enable team success. Coordinate the activities of the team(s) to meet project milestones. Organize the project(s) work and determine an effective approach to completing it. Compile a complete and accurate estimate of the project(s Prepare a project plan and obtain the appropriate approvals. Analyze risks, establish contingency plans, and identify trigger events and responsibility for initiating mitigation action with stakeholders. Proactively identify changes in work scope and ensure appropriate planning measures are taken with internal and external customers to reassess and amend the scope of work requirement, budget, and/or timeline.
Track and report on the progress of plan, cost, schedule, and scope changes. Analyze actual performance against the project plan and make adjustments that are consistent with plan objectives. Analyze the original estimate against actual hours and duration; provide justification for variance. Manage relationships with project stakeholders, internal and external customers, vendors, by keeping them informed of progress and issues to manage expectations on project requirements and deliverables. Involve functional expertise and subject matter experts in design reviews and key decisions. Manage change to preserve the commitments in the plan.
Establish and publish clear priorities among project activities, and amongst differing projects when multiple projects are being managed. Oversee and share all project documentation. Provide team training as needed on the documentation. Analyze lessons learned and share with PMO (CTO and ITBA) and other project managers. Determine what constitutes a successful project closure and acquire sign-off by all parties when attained.
Required Skills:
Extensive knowledge and competency in project management methodology and processes, including planning tasks, allocating resources, risk management, time management, financial management, HR management, quality management, monitoring, reporting, documentation, and record keeping. Ability to effectively plan and facilitate meetings. Strategic, conceptual analytical thinking and decision-making skills. Adaptability and flexibility including the ability to manage deadline pressure, ambiguity, and change. Negotiation skills within a context of political sensitivity and conflicting interests.
Presentation and written communication skills. Ability to advise on complex matters to non-specialists. Ability to communicate effectively. Ability to anticipate and identify technical obstacles and to make accurate technology decisions. Personal integrity and courage to escalate issues to management and to advocate for responsible solutions to project problems. Exceptional interpersonal skills and ability to work with people from difference disciplines with varying degrees of technical expertise. Ability to build teams and generate a spirit of cooperation while coordinating diverse activities and groups. Ability to negotiate consensus. Ability to impact the activities of others who are not direct reports. Ability to analyze and review financing plans and related budgetary information.
Qualifications:
Bachelor's degree in a related field from an accredited college or university
AND Five years of recent relevant project management experience, with a progression in responsibility
AND a Project Management Professional (PMP) certification.