PMP for Public Safety Planning Team
Location: On Site ONLY
Work Location: 2 MTC, Brooklyn, NY
Rate: $70/hr
SCOPE OF SERVICES
Scheduling
- Develop, maintain, and optimize comprehensive project schedules using industry-standard scheduling software and Public Safety Programs processes
- Coordinate resource allocation across multiple concurrent projects and initiatives
- Monitor schedule performance and identify potential conflicts, delays, or optimization opportunities
- Prepare schedule reports, critical path analyses, program milestones, 30-day lookahead, and timeline impact assessments
- Facilitate scheduling meetings and coordinate timeline dependencies between project teams
- Assist Project Managers on calendar management for project milestones, deliverables, and stakeholder meetings
Project Planning & Strategy
- Determine and define project approach, resource requirements, and team roles/responsibilities
- Develop project charter, scope statements, and project deliverables
- Create and manage project and communication plans
- Develop estimates and assumptions for schedule, effort, and cost using established models
- Build, maintain, and organize the project schedule
- Coordinate site visits when required so that all information and requirements can be discussed and aligned
Assistant Project Management
- Provide direct support to project managers in planning, executing, and monitoring project activities
- Track project deliverables, milestones, and performance metrics against established baselines
- Coordinate cross-functional team activities and facilitate communication between project stakeholders
- Assist in project risk identification, documentation, and mitigation planning
- Assist with preparing project status reports, presentations, and executive briefings
Analytical Support
- Conduct data analysis to support project decision-making and performance optimization
- Develop and maintain project dashboards, metrics, and key performance indicators within the Program unit software tools
- Perform trend analysis on project schedules
- Create analytical reports and visualizations to communicate project insights
- Identify patterns and opportunities for process improvement across projects
- Assist in forecasting and capacity planning activities
Document Management
- Assist with establishing and maintaining comprehensive document management systems for project files
- Ensure document version control, access permissions, and retention compliance
- Coordinate document review cycles, approval processes, auditing, etc.
- Maintain project repositories, templates, and standardized documentation
- Support regulatory compliance through proper documentation and record-keeping
- Manage document distribution and stakeholder communication
- Create and update process documentation and standard operating procedures
Administrative Support
- Support PMO functions including change requests, scheduling, and reporting
- Ensure project artifacts are stored correctly throughout the project life cycle
MANDATORY SKILLS/EXPERIENCE
Note: Candidates who do not have the mandatory skills will not be considered
- A baccalaureate degree from an accredited college
- Minimum 4 years of experience working on medium to large scale projects
- At least 4 years of experience in Project Management services
- Advanced training and experience working in Microsoft Project
- Strong analytical and problem-solving skills with attention to detail
- Excellent written and verbal communication abilities
- Proven ability to manage multiple priorities and deadlines simultaneously
- Understanding of project management principles and best practices
- Experience with process improvement and organizational development
- Document management system experience on SharePoint
- Focal point of contact for project management, financial, administrative, and technical issues
- Proficient in MS Word, MS PowerPoint, MS Project, MS Visio
- Project Management experience including project planning, scheduling with significant project dependencies
Desirable Skills/Experience:
- PMP Certification.
- Project Management experience managing third party service providers.
- Background in data analytics, business intelligence, or process improvement.
- SharePoint development
- Experience working with Smartsheet
Location: On Site ONLY
Work Location: 2 MTC, Brooklyn, NY
Rate: $70/hr
SCOPE OF SERVICES
Scheduling
- Develop, maintain, and optimize comprehensive project schedules using industry-standard scheduling software and Public Safety Programs processes
- Coordinate resource allocation across multiple concurrent projects and initiatives
- Monitor schedule performance and identify potential conflicts, delays, or optimization opportunities
- Prepare schedule reports, critical path analyses, program milestones, 30-day lookahead, and timeline impact assessments
- Facilitate scheduling meetings and coordinate timeline dependencies between project teams
- Assist Project Managers on calendar management for project milestones, deliverables, and stakeholder meetings
Project Planning & Strategy
- Determine and define project approach, resource requirements, and team roles/responsibilities
- Develop project charter, scope statements, and project deliverables
- Create and manage project and communication plans
- Develop estimates and assumptions for schedule, effort, and cost using established models
- Build, maintain, and organize the project schedule
- Coordinate site visits when required so that all information and requirements can be discussed and aligned
Assistant Project Management
- Provide direct support to project managers in planning, executing, and monitoring project activities
- Track project deliverables, milestones, and performance metrics against established baselines
- Coordinate cross-functional team activities and facilitate communication between project stakeholders
- Assist in project risk identification, documentation, and mitigation planning
- Assist with preparing project status reports, presentations, and executive briefings
Analytical Support
- Conduct data analysis to support project decision-making and performance optimization
- Develop and maintain project dashboards, metrics, and key performance indicators within the Program unit software tools
- Perform trend analysis on project schedules
- Create analytical reports and visualizations to communicate project insights
- Identify patterns and opportunities for process improvement across projects
- Assist in forecasting and capacity planning activities
Document Management
- Assist with establishing and maintaining comprehensive document management systems for project files
- Ensure document version control, access permissions, and retention compliance
- Coordinate document review cycles, approval processes, auditing, etc.
- Maintain project repositories, templates, and standardized documentation
- Support regulatory compliance through proper documentation and record-keeping
- Manage document distribution and stakeholder communication
- Create and update process documentation and standard operating procedures
Administrative Support
- Support PMO functions including change requests, scheduling, and reporting
- Ensure project artifacts are stored correctly throughout the project life cycle
MANDATORY SKILLS/EXPERIENCE
Note: Candidates who do not have the mandatory skills will not be considered
- A baccalaureate degree from an accredited college
- Minimum 4 years of experience working on medium to large scale projects
- At least 4 years of experience in Project Management services
- Advanced training and experience working in Microsoft Project
- Strong analytical and problem-solving skills with attention to detail
- Excellent written and verbal communication abilities
- Proven ability to manage multiple priorities and deadlines simultaneously
- Understanding of project management principles and best practices
- Experience with process improvement and organizational development
- Document management system experience on SharePoint
- Focal point of contact for project management, financial, administrative, and technical issues
- Proficient in MS Word, MS PowerPoint, MS Project, MS Visio
- Project Management experience including project planning, scheduling with significant project dependencies
Desirable Skills/Experience:
- PMP Certification.
- Project Management experience managing third party service providers.
- Background in data analytics, business intelligence, or process improvement.
- SharePoint development
- Experience working with Smartsheet