Launch Your Career with Cook Systems
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2 Submittals. On site as needed
The Indiana Office of Technology (IOT) is seeking a highly organized, proactive, relationship-focused and detail-oriented IT Project Coordinator to support the Enterprise Project Management Office (PMO).
This role is ideal for someone who thrives on communication, enjoys connecting people and information, and takes pride in helping projects move forward smoothly.
As an IT Project Coordinator, you?ll serve as a key point of contact between IOT, agency partners, vendors, and internal teams?ensuring clear communication, timely follow-up, and consistent progress across multiple technology initiatives. You?ll play a central role in keeping everyone aligned, informed, and confident in next steps.
Key Responsibilities
Serve as a liaison between IOT and agency partners, ensuring consistent communication and a positive customer experience throughout the project lifecycle.
Coordinate project activities across teams?scheduling meetings, tracking tasks, following up on action items, and helping teams stay organized and on schedule.
Monitor progress and timelines, ensuring milestones are met and any potential roadblocks are identified early and communicated effectively.
Support documentation and reporting, helping maintain accurate project records, updates, and dashboards
Promote consistency and collaboration by using standardized project management tools and templates within the PMO framework
Contribute to process improvement, sharing feedback and ideas that enhance efficiency, communication, and overall project delivery
Partner with agencies to manage IOT activities associated with projects with a varying level of complexity.
Will primarily work with an external project manager (vendor or agency-side) to discuss project timelines and schedules, ensuring that milestones are met and deliverables are completed on time.
Facilitate communication among project stakeholders, including IOT team members, vendors, and agency representatives.
Bachelor?s degree in Information Technology, Business Administration, Project Management, or a related field
Required
Proven experience as a Project Coordinator or customer-service oriented role within IT, or similar role in IT project management.
Required
5
Years
Proficiency in project management tools (e.g., Microsoft Project, ServiceNow, SharePoint, or similar software).
Required
5
Years
Proven ability to manage multiple projects simultaneously with competing priorities.
Required
5
Years
Microsoft Office experience (Outlook, Teams, Excel etc.)
Required
5
Years
Strong organizational skills and attention to detail, with an ability to keep multiple efforts moving simultaneously.
Required
5
Years
Excellent written and verbal communication skills, with an ability to translate technical updates into clear and professional language.
Required
5
Years
Comfortable asking questions, following up, and engaging with cross-functional teams to maintain project momentum
Required
5
Years
A positive, proactive approach to teamwork and customer service
Required
Experience in public sector or state government IT projects.
Highly desired
Why Work with Us
Benefits
At Cook Systems, we don't just offer jobs we build futures. Our team is the heart of everything we do, and we're committed to supporting you with benefits that go beyond the basics. We want you to feel secure, valued, and empowered from the very beginning of your journey with us. When you join Cook Systems, here's what you can look forward to:
Your Health, Your Way: Choose from two comprehensive medical plans through Blue Cross Blue Shield, complete with dental and vision coverage. With access to one of the nation's largest networks, you'll get the care you need for yourself and your family wherever life takes you.
Peace of Mind, Every Step of the Way: Protect what matters most with life, critical illness, and accident insurance through Unum. Because your loved ones deserve security no matter what the future holds.
Flexibility for Life's Needs: Save money and plan ahead with a Flexible Spending Account and Daycare FSA through Navia, helping you manage healthcare and dependent care expenses on your terms.
Bridging the Gaps: Unexpected costs? No problem. Our Health Gap Insurance through Sunlife helps ensure you're covered when it counts.
Your Future Starts Now: Dream big with our 401(k) retirement plan through The Standard. After just six months, you will be eligible to participate, because your future deserves a strong foundation.
At Cook Systems, you're not just another employee you're family. Here, your ideas matter, your contributions shine, and your career will thrive. Together, we innovate, grow, and celebrate success every step of the way. Are you ready to be part of something bigger? Let's build the future together at Cook Systems.