Job Description :
DTJP00023288
Executive Admin
Duration: 12+ months
Location: Preference is Austin, TX or Massachusetts (Hopkinton), but okay with either Central or Eastern coast time to align with our leaders.

Candidates must be W2. • 5+ years of equivalent or relevant work experience • Extensive experience with digital calendaring tools (e.g. MS Outlook) • Experience with MS PowerPoint and Excel • Experience with MS Teams and/or Zoom • Experience with Concur a plus

We are currently seeking an Executive Admin to join our team. This role will perform executive-level administrative support and will be principally responsible for performing administrative functions with a strong focus on scheduling, travel planning and expense report management.

Responsibilities:
Manage daily scheduling and coordinate related arrangements
Prepare and process expense reports using Concur
Support the preparation of presentations and other work products at a level of quality appropriate for consumption by internal and external senior executives
Support the planning of team building events, such as off-sites and social gatherings
Identify areas of risk/opportunities and influence and implement continuous improvements
Manage end-to-end travel planning, including international travel, and coordinate related arrangements
Perform other administrative duties as required

Requirements:
5+ years of equivalent or relevant work experience
Unwavering attention to detail and organizational skills are essential
Ability to maintain a professional image and demonstrate sound judgment at all times
Ability to maintain absolute confidentiality and discretion in all facets of the role
Ability to manage numerous tasks involving competing priorities in a fast-paced and dynamic environment with limited direction
Excellent analytical and problem-solving skills
Seasoned communication and customer service skills
Ability to devise and implement processes and process improvements in order to increase daily efficiency and effectiveness
Ability to support leadership team based in eastern and central time zone during normal business hours
Extensive experience with digital calendaring tools (e.g. MS Outlook)
Experience with MS PowerPoint and Excel
Experience with MS Teams and/or Zoom
Experience with Concur a plus
             

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