Job Description :
Project Coordinator
Chester, VA
6 Months
Need GC/Citizens
Job Description:
For the Managed Security Services and Voice/Data/Network projects, components of the IT Infrastructure Services Program (ITISP):
Project meeting coordination and logistics including scheduling meetings, assisting the project manager in preparing materials and agenda, ensuring that logistical requirements are met, preparing meeting outcome documentation (which could be in the form of either notes or meeting minutes) and ensuring that resulting tasks are tracked to completion
Assist with the development and maintenance of the project schedule, project management plans and inputs to the master program schedule; may involve coordination with other project teams to ensure appropriate integration of dependencies across the program
Ensure that the project manager provides timely status reports in accordance with the approved Quality Management Plan
Serve as the project risk and issue coordinator
Assist the project manager in tracking progress against established goals, objectives and performance measures
Assist the project manager in preparing materials and agendas for project meetings
Assist the project manager in preparing materials for meetings involving the Transition Director, Program Sponsors, internal agency oversight committee (IAOC) and/or other internal and external stakeholders
Prepare draft communications for internal and external consumption in accordance with the approved Communications Management Plan
Serve as the Records Coordinator for the project
Excellent verbal and written communication skills
Excellent organizational and time management skills
Must work well in a collaborative, fast-paced environment
Required experience and expertise in MS Office product suite, MS Project, MS Visio, MS SharePoint including site administration
Familiarity and experience using the Commonwealth Technology Portfolio (CTP) preferred
Knowledge of Commonwealth records management requirements and practices preferred
Experience as a project or program coordinator in an environment subject to commonwealth project management oversight
Familiarity with commonwealth project management standards and practices.
Requires Skills:
Required experience and expertise in MS Office product suite, MS Project, MS Visio, MS SharePoint including site administration.
Excellent verbal and written communication skills.
Excellent organizational and time management skills.
Must work well in a collaborative, fast-paced environment.
Experience as a project or program coordinator in an environment subject to commonwealth project management oversight.
Familiarity with commonwealth project management standards and practices
Knowledge of Commonwealth records management requirements and practices preferred
Familiarity and experience using the Commonwealth Technology Portfolio (CTP) preferred