Job Description :

PM Duties & Responsibilities

  • Develops and maintains project plans and processes.
  • Develops work breakdown and project schedules.
  • Directs project staff on execution of scheduled tasks.
  • Coordinates, directs, and monitors project activities.
  • Identifies project risks and works with project team to evaluate probability and impact, and develop mitigation strategies.
  • Facilitates project meetings, develops minutes, and tracks action items.
  • Develops and distributes regular project status reports.
  • Applies project management methodology and enforces project standards.
  • Develops communications to stakeholders.
  • Provides coaching and guidance to Agency staff on how to effectively manage projects.
  • Applies team management skills, negotiating skills, and leadership skills.
  • Encourages a strong sense of teamwork and creates a supportive work environment.
  • Exhibits a positive approach towards team members, program staff, management, vendors and others.
  • Maintains knowledge of current and emerging technologies and innovations through training, professional journals and publications, contact with other IT and project management professionals, and self-initiated study.
  • Interfaces with other state agencies and external organizations in order to share information, and enhance organizations image.
  • Develops and maintains effective working relationships with other departments, divisions, and personnel with whom work must be coordinated or interfaced

Background and Skills:

  • Flexible, adaptable and comfortable with frequently changing priorities.
  • Solid experience leading projects based on PMBOK and agile methodologies.
  • Comfortable in fast-paced environment with frequent interruptions.
  • Extensive experience working with departments besides IT.
  • Experienced verbal and written communicator providing clear and concise narrative and project reports.
  • Experience reporting directly to executives, such as agency director, CIO, CFO, etc, frequently with little notification to prepare.
  • Certified by a(n) (inter)nationally recognized body, e.g. PMP or Prince 2 certification.
  • Familiarity with project artifacts. Has years 4 of experience as a PM practitioner.
  • Familiarity with project lifecycles, and has led a projects through complete lifecycles.
  • Clearly stated ability to manage major projects through a full lifecycle. Candidate gives several examples of substantial projects they led from initiation through to completion.
  • Regularly facilitates meetings around critical project issues, facilitates decision-making and follows up with minutes.
  • Experience facilitating project meetings with high-stakes clients such as C-level employees, incl. setting of agenda, defining expected outcomes, dealing with difficult groups, facilitation of public meetings, and follow up with meeting minutes.
  • Demonstrates ability to effectively facilitate meetings and communicate verbally and in writing.
  • Experience communicating in writing and verbally in the context of a project, e.g. reporting of project progress to a steering committee, governing body, oversight body, executive team, etc., incl. meeting facilitation.

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