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Position: Executive Assistant / Secretary
Location: Richardson, TX
Duration: Long Term Contract
Client: Infosys
Detailed job description:
The Executive Assistant will work directly with SVP level executive and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.
Roles and responsibilities:
Definition of Services:
· Schedule Meetings, Teleconferences & Video conferences across time zones
· Domestic & International Travel and “Travel related” arrangements
· Research and other activities as determined by the manager
· Plan & Coordinate company events, meetings, lunches
· Track, manage and file expense claims
· Delegated approvals related to travels, expenses, allocations and other internal systems
· Support with signature page and dissemination of contractual documents
· 8Coordinate internal unit reviews, work with diverse teams such as sales, delivery, Operations as determined by the manager
· Keep track of activities as advised by the manager
· Manage the cleanliness and other related supplies in Manager’s office
· Any other adhoc activities decided by manager from time to time
Skills & competencies required :
· Good Business Communication skills
· Knowledge of Administrative process and ability to build collaborative partnerships with internal teams
· Proficiency in Microsoft Office
· Good internal / external Customer Orientation
· Ability to effectively multi-task and work with a diverse & large team across Time Zones particularly Americas, Europe & Asia
Job Description
Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
Calendar management for the Executive.
Managing approvals and executive actions on behalf of the Executive.
Travel Itinerary arrangements and Expense Management
Setting up meeting with Senior Executives in client and partner organization.
Prepare notes for internal and internal and external meetings and follow ups with other executive assistants.
Schedule meetings and appointments and manage travel itineraries
Chaithanya Ram
Technical Recruiter
Burgeon IT Services LLC.
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