Job Description :
Review and execute project proposals, create estimates for incoming projects, revisions and work orders, etc.
Prepare and execute all invoices and maintain accounts receivable, including client billing statements
Prepare schedule documents, change orders and scope of work summaries
Develop and maintain daily work orders, including overseeing employee time entry and sublet invoicing
Review labor and materials for billing accuracy and coding and maintain detailed billing of service projects including invoices and statements
Prepare, review and respond to project documentation and correspondence, including client letters, incoming emails and internal memos
Schedule subcontractor work and maintain certificates of insurance
Prepare senior management reports and attend weekly executive meetings
Provide administrative support to the General Manager, CFO and owner including answering department phones, handling email correspondence and project filing as needed