Job Description :
The position will fulfill the roles of Project Manager and RFP Development and comprehensively support the Pennsylvania Fish and Boat and the Pennsylvania Game Commissions in all facets of Pennsylvania’s Request for Proposal (RFP) requirements in development, submission, evaluation, negotiation and award. The position will maintain the role of advocate for the Commissions at every stage of the RFP procurement process. The successful candidate for this position must possess direct project management experience of similar sized scope and complexity projects. Familiarity with resource management, conservation, and outdoor recreation is highly desired. The successful applicant must be capable of working independently to meet the objective of developing a RFP using the Commonwealth’s format and assuring compliance with procurement rules. The RFP must succinctly capture both Commissions’ licensing and other identified program requirements. As the project manager, the incumbent is responsible for developing and maintaining a task list and strict timeline that will meet defined target dates. The incumbent must also develop the Commissions RFP document and manage the submission and assist with the vendor evaluation. Project Management: Using approved project management methodology develop, control, and maintain a project management plan and timetable that will encompass all facets of writing a comprehensive RFP, vendor bid management, evaluation and assist with evaluation, negotiation and contract award . RFP Development and Submission: Utilize Commonwealth of Pennsylvania procurement and Governor’s Office of Administration and Information technology RFP procedures to develop an RFP that will be approved by the Commissions for submission that will document the requirements for a licensing system that will replace all existing system functionality as well as documents all requested and approved enhancements. Develop and document Commissions’ program requirements to meet business specifications. Conduct regularly scheduled meetings with subject matter experts, key stakeholders and Commission Chief Counsels to ensure expected outcomes are met. Research, document and recommend best management practices from other states for automated licensing systems that should be considered as enhancements. Document security requirements in accordance with Commission and Commonwealth policies; as well as industrybest practices, especially as it refers to system and data security. Preparation of SLA''s: Prepare SLA''s for inclusion in the subsequent RFP. This includes license requirements, SLA''s, security requirements and contractual instruments. A SLA is a part of a service contract where the level of service is formally defined. The Agency requires the vendor to have experience in developing RFPs and SLAs for turn-key point-of-sale business processes. Works closely with the Commissions’ Office of Chief Counsel in developing all SLAs. RFP Evaluation Assistance: Develop and maintain vendor response evaluation metrics for the scoring of all qualified vendors. Assist the Agency in evaluating proposals submitted through the subsequent RFP process to insure vendors meet all of mandatory RFP requirement as established by the Commonwealth, Department of General Service and the Governor’s Office of Administration/Office of Information Technology. Assist with questions and answer compilation and response; vendor demonstrations, proposal evaluation and contract negotiations. Provide consultation to commissions on the scoring of vendors. Provide consultation on negotiating with selected vendor and contract award



Required /Desired













Skill

Required /Desired

Amount

of Experience









PMP Certification

Required










Prior RFP experience

Required










Prior commonwealth experience (especially with procurement)

Highly desired