Job Description :
Urgently looking for Front Desk Administrator.

Client: Direct
Duration: Full Time
Salary: Negotiable

Front Desk Administration:
Responsible for managing visitors to the office. First point of contact for customers, guests, vendors and others.
Be able to effectively balance greeting visitors with her administrative duties.
Answering phone – Answer the office main line. Responsible for supplying information, taking messages and keeping co-workers informed about the time, date and nature of calls.
Manage Correspondence - Record, file and track all outgoing and incoming courier and sort mail.
Maintain records and files related to the office administration
Office Administration
Responsible for all tasks that are conducted in conjunction with building management.
Manage all matters pertaining to reception/office appearance and utilities. Example - Security system, cleaning company
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Maintain inventory of office stationery
Responsible for maintaining the pantry. Ensuring cleanliness in the pantry and office area.
Maintain database of suppliers and service providers
Procure office furniture and supplies
Prepare petty cash records and cash count on a monthly basis, and send information to Finance Department by the end of the month
Monitor and track activities needed for ISO 27001 security requirements.
Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Assist in planning and executing events conducted in the office and events conducted for employee engagement.
Maintain workflow by studying methods; implementing cost reductions; and developing reporting procedures.
Create and revise systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.

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