Job Description :
Essential Duties and Job Functions:
- Performs a wide variety of activities in support of assigned functional or multi-functional area
- In addition to Senior Administrative Assistant responsibilities, prioritizes workload involving multiple large projects/timelines. Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance
- Arranges for needed resources in order to meet timelines
- Uses advanced level software programs such as Excel, ChemDraw, Filemaker Pro, Access and PowerPoint to create graphs, charts, spreadsheets, and LCD presentations
- Under manager’s direction, creates draft reports, documents, presentations and templates using raw data
- May gather data using internet searches
- Understands the goals and objectives of the entire department and contributes to the attainment of those G&O''s
- Keeps the bigger picture in mind and influences workflows accordingly
- Responsible for coordinating large events which includes the planning, organizing and implementation of a number of event activities
- Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations
-Typically, coordinates the preparation of annual budget, reviews monthly budget, reviews and researches variances
- May coordinate group lease cars requirements and activities (at International Locations)
- May assist with facilities space planning or office set-up
- May screen and prioritize manager’s mail and email
- Assists in the orientation of new administrative assistants and other staff
- Ongoing, acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time
Knowledge, Experience and Skills:
Requires a minimum of a high school diploma plus 3-5+ years administrative experience
Excellent verbal, written, and interpersonal skills are required
Requires knowledge and understanding of administrative and office policies and procedures
Must possess good proofreading and editing skills of technical documents
Has the ability to review the work of lower level administrative assistants
Advanced knowledge and experience using a number of office software
Works under minimal supervision
Receives occasional direction from manager to perform non-routine job responsibilities and duties