Job Description :
Project Support Analyst Job Details

Provide project level administrative support (i.e. meeting organization, distribution of information, meeting minutes, etc; act as point of contact for field staff as directed by Management
Participate in bid activities; partner with Corporate Services (i.e. supply chain) and project team to prepare bid documents
Assemble project kickoff packets i.e. – Inspector Information Packets, Tree Clearing, Safety, etc.
Collect external labor hours and mileage driven (i.e. 3rd party Inspectors, Prime Contractors, Environmental, etc
Ensure construction submittals and transmittals are managed and controlled
Provide monthly man-hours data to Management
Collect third party inspection documents, timesheets, training, and certifications
Partner with Project Coordinator and field personnel to ensure construction documents and records are legible and retrievable
Assist Project team with compiling data to complete FERC compliance reports (i.e. FERC BAA, 2.55)
Partner with Project Controller to conduct accounting transfers to ensure proper cost placement
Assist Project Controls with maintaining work orders through SAP/PowerPlant
Input service-related Purchase Requisitions into SAP
Process material and Contractor invoices
Partner with Field Material Coordinator to ensure materials tracking is performed
Request and maintain Project SharePoint sites to upload and distribute documents
Ensure documents are uploaded to SharePoint and/or additional repositories as required
Collect and upload project gate deliverables; assist in on-going preparedness for gate and/or assurance reviews and stage-gate checklist
Partner with Records Retention Support Team to coordinate off-site storage of project records
Maintain record retention methodology throughout project life-cycle including retention repositories
Support Project Turnover Memorandum process
Collect and maintain Lessons Learned data throughout the project life-cycle
Identify and document deviations from established requirements as non-conformances and communicate to project team
Identify opportunities for improvements and document as lessons learned
Contribute to the continual improvement of the company’s Project Management tools and processes
Maintain a high level of focus on Health, Safety and the Environment (HSE)

Project Support Analyst Mandatory Skills

High school diploma or equivalent required
Understands construction project life cycle; assists others in their understanding of these concern
Leadership skills; exhibits the behaviors valued in the organization; works to develop these skills in others
Demonstrated knowledge and Project Management skills (analytical and organizational); works to develop these skills in others
Demonstrated knowledge and ability to quickly assess and make sound decisions; helps other team members to develop these skills
Demonstrated computer proficiency
Communication skills, both oral and written
Core competencies needed:
Adaptability;
Building trust;
Decision making;
Building partnerships;
Facilitating Change;
Demonstrated sense of urgency
Execution
Ability to work independently and supervise others
Ability to resolve problems and make effective business decisions; driving value added results
Ability to work well with all levels of Company and contract personnel to facilitate the accomplishment of objectives
SAP PowerPlant
Health, Safety and the Environment (HSE)
Records Management/Document Management
Microsoft Office Suite
SharePoint
Up to 10% travel

Project Support Analyst Preferred Skills

Knowledge of FERC process
Secondary education in administration from a recognized institution and experience
Natural gas industry/construction experience
Budgeting, construction and maintenance practices and procedures preferred
Oil and Gas Pipeline and/or previous project management team experience

Project Support Analyst Start Date and Location

February 2019
Houston, TX

Project Support Analyst Assignment Length

24 months with possibility of extension