Job Description :
The DoIT Project Coordinator (PC) is responsible for a variety of department tasks associated with the managing and tracking of business and IT initiatives and administration of the Project Online system.
The Division of Information Technology (DOIT) provides adaptable, secure, and cost-effective technology services and solutions across the Department of Human Services (DHS) Divisions, Partners and Citizens. We manage all of DHS’s IT assets, projects and resources, and we deliver technology and expertise to support Citizens of Iowa and their family’s every day. This includes consistently delivering top tier performance and value to citizens as a trusted partner and services provider.
DoIT is committed to the pursuit of creative and innovative solutions that enable our Agency to help Iowans achieve healthy, safe, stable and self-sufficient lives through the programs and services we provide. We strive for an IT culture that identifies the newest, most effective solutions through discovery, open discussion, and collaboration. We have fun together, care about each other and take pride in the solutions we provide. We believe in continuously optimizing our processes, refining our solutions and improving ourselves to the benefit of the Iowans we serve. If you are passionate about applying your creative and innovative architecture strategies and approaches across the Department of Human Services enterprise, then this is the role for you!
The department is seeking a DoIT Project Coordinator to assist the department Bureau Chief in the administration of Information Technology project initiatives across the DHS organization.
The project coordinator will be responsible for adhering to project management governance process and acting as the liaison to the organization when questions occur regarding the governance process. The PC will lead the administration of the Microsoft Project Online SaaS platform, handling intake and organization from across the department, insuring project documentation is kept up to date by working closely with state and contract project managers. The role requires someone with excellent time management skills, the ability to understand and work with State Fiscal Accounting personnel, business unit sponsors/owners, and project team members (Project Managers, Business Analysts, Developers, Quality Assurance Testers, Enterprise Architects, etc.
The PC will be the main point of contact for project initiation intake into the Project Online system. This process will include insuring information is gathered and entered accurately and promptly by coordinating with agency resources. Understanding time tracking, assignments, process and procedure is a must.
The PM will be part of a PMO team responsible for all aspects of IT project governance, assessment, management, and control. Essential is the ability to multi-task on continually changing and morphing priorities as prescribed by leadership in response to the department and legislative direction.
POSITION RESPONSIBILITIES AND ESSENTIAL FUNCTIONS
\tAbility to work within a project governance structure (methodology, required templates and reporting)
\tAbility to interact with, educate, learn from, and work with business and IT teams.
\tAbility to work effectively under very broad direction with general supervision
\tAbility to motivate the team and meet deadlines in a fast-paced and challenging environment.
\tAbility to break down complex tasks into actionable work items sequenced appropriately
\tExcellent organizational, presentation, interpersonal and team building skills
\tExcellent time management and project planning/strategizing skills
\tStrong verbal and written communication skills
\tDemonstrated experience managing multiple parallel work efforts
\tTrack project progress, monitor and modify project schedules and provide status updates to the project/management team. Escalate issues to management and/or appropriate leadership as appropriate.
\tProvide insight and knowledge into improving processes related to portfolio, project and program management
\tOther duties or tasks as assigned by management.
Skill\t
\tExperience with Microsoft Project and/or Project Online (prefer experience directly with Project Online)
\tExcellent time management skills with the ability to prioritize and meet aggressive timelines
\tStrong experience with Microsoft SharePoint configuration and SharePoint Designer
\tExperience working within a project governance structure (methodology, required templates and reporting)
\tExtensive experience with planning, managing and tracking multiple major impact projects.
\tStrong process development skills, w/ the ability to learn and understand concepts to interpret, document and formalize procedures
\tExcellent project management skills, w/ the ability to multitask and manage multiple tasks with changing priorities in a cross-functional environment
\tDemonstrated experience working directly with business users
\tDemonstrate the ability to prioritize and manage multiple projects and project activities simultaneously while meeting established deadlines
\tExperience with Microsoft Team Foundation Server/Visual Studio Team Services
\tState / Federal Government Appropriations Experience
\tWorking experience with Agile Projects
Required/Desired Skills
Skill Required /Desired Amount of Experience
Experience with Microsoft Project and/or Project Online (prefer experience directly with Project Online) Required 3 Years
Excellent time management skills with the ability to prioritize and meet aggressive timelines Required 5 Years
Strong experience with Microsoft SharePoint configuration and SharePoint Designer Required 5 Years
Experience working within a project governance structure (methodology, required templates and reporting) Required 5 Years
Extensive experience with planning, managing and tracking multiple major impact projects. Required 5 Years
Strong process development skills, w/ the ability to learn and understand concepts in order to interpret, document and formalize procedures Required 5 Years
Excellent project management skills, w/ the ability to multitask and manage multiple tasks with changing priorities in a cross-functional environment Required 5 Years
Demonstrated experience working directly with business users Required 5 Years
Demonstrate ability to prioritize and manage multiple projects and project activities simultaneously while meeting established deadlines Required 5 Years
Experience with Microsoft Team Foundation Server/Visual Studio Team Services Desired 3 Years
State / Federal Government Appropriations Experience Desired 3 Years
Working experience with Agile Projects Desired 3 Years