Job Description :
Need Strong Biotech and Pharmaceutical Experience!
Position: PMO Project Manager (Senior Manager, IT PMO – Project Manager for R&D Biospecimen Workstream)
Location: Summit NJ (Local Only)
Duration: Long Term
Rate: Doe
Supervisor Portfolio Manager for R&D
Department It Project Management Office
Prerequisites
Required:
15+ years of experience in Information Technology, with progressively increasing responsibilities in project management
Bachelor''s degree in computer science, business administration, engineering or a related discipline or equivalent experience
Experience with PPM tools and BI management reporting
Expertise in MS Projects & Agile tools (Jira Pref)
PMP or Prince2 certification Optional
Agile CSM or PSM Certification with demonstrable experience
Pharmaceutical, biotech or regulated industry experience
Preferred:
Experience with MS Project Server PPM system
Training and experience with Agile development practices
Experience in a similar clinical research / biospecimen management organization
Summary:
The Agile Project Manager / CSM role is aligned with R&D, supporting the Portfolio Manager and the Business Partner(s) of R&D, and works closely with project stakeholders. The Agile Project Manager / CSM will have primary responsibility for managing and driving effective and efficient execution of selected projects within the R&D, assigned by the Portfolio Manager, in collaboration with all members of the project teams. The Agile Project Manager / CSM role is highly customer-service focused, serving the Business Partners, their businesses, as well as Celgene IT and the firm.
The Project Manager will be required to:
Understand the R&D Biospecimen projects managed
o Learn the project objectives and detailed business requirements to provide continuity of vision and understanding across the team throughout the full lifecycle of the project or program
o Become knowledgeable about the solution architecture, data and services to be used to effectively:
Identify, track and actively manage dependencies, working closely with the Portfolio Manager on any cross-team dependencies
Proactively anticipate, track and mitigate project-related issues and risks
Build and update project charters, which should be considered living documents to be updated as plans, budgets, resources and scope change
Develop Communication Plan/Operating Cadence to ensure appropriate team engagement
Review and screen resumes for external vendor-supplied resources
Conduct planning meetings, workshops with project core and extended team members and develop a project schedule to ensure complete delivery schedule; obtain team buy-in and baseline
Develop a RACI to establish clear roles and responsibilities
Communicate baseline schedule and important milestones to each stakeholder, set expectations as to their responsibilities and provide reminders as appropriate to ensure project progress per the baseline schedule
Follow SDLC processes, gates and procedures and PMO best practices for managing projects (which include the change control process needed to capture data around reasons for change)
Unblock or escalate issues to the Portfolio Manager in a timely manner; then drive and own mitigation
Proactively review the health of projects from various perspectives (feedback from key team members, past trends, project retrospectives, etc and take corrective measures to ensure successful project delivery
Anticipate and manage risks, issues and dependencies
Communicate with the Portfolio Manager and associated Business Partner frequently regarding changes in project status and ensure that data is kept up to date in the EPM system. Provide transparency into project status, accomplishments, issues and risks, and next steps on a regular cadence set by the Portfolio Manager, with event-driven updates as needed
Make Project Retrospectives a routine, periodic activity during the project lifecycle; capture and communicate to the team and to the larger community using the Lessons Learned process and database
Work closely with the Portfolio Manager and solution architects to give the IT build and run teams in GPT and GDS early visibility into upcoming demand related to the projects managed
Ensure the quality and on time delivery of SDLC artifacts and documents related to projects managed, as well as timely execution of SDLC gate check processes
Coordinate cost estimation and track project-related accruals, budgets, forecasts and forecast revisions. Responsible for Purchase Orders, as well as updating and reconciling actual financials, and tracking expenses incurred; these activities may be delegated to a PMO project financial specialist in some cases, but responsibility for oversight is retained by the Project Manager *
Additional responsibilities may include, but are not limited to, the following:
Work closely with the Portfolio Manager, Program Managers and PMO Operations to identify and promote best practices and continuous improvement in PMO processes, systems, tools and reports
In some cases, on larger projects, project coordinators may be assigned to projects and functionally report to the Project Manager for the duration of the project
Clearly understand the business requirements (as stated above) and actively participate in pre-UAT activities and observe UAT execution for all projects
Review Requests for Proposal and Statements of Work for projects and ensure accuracy, and that best practices and policies are being followed *
Work closely with Sourcing and Vendor Management on contracts*
Proactively seek lessons learned from other PMO staff, as well as from the PMO Lessons Learned database for projects like those you are managing
Conduct project level “lessons learned” and retrospective activities and complete or coordinate resulting action items, and add to the PMO Lessons Learned database as appropriate for the benefit of future projects
Elicit project priorities from the Business Partner and business clients, and be prepared to adjust in an entrepreneurial environment where priorities may change swiftly
Work with the Portfolio Manager to train Stakeholders and ensure Stakeholder understanding, commitment and resourcing is in place for projects to progress successfully
* Employee activities only
Actively use PMO compliance reports to ensure project data is accurate and timely, updated weekly (at a minimum) and on an event-driven basis as changes occur
Establish and manage the project team sites for projects managed
Lead project team meetings and ensure that team meeting minutes are taken, accurate and available for team review. Action items from these meetings are the responsibility of the Project Manger to assign to the appropriate owners, and to ensure actions are closed in a timely manner
Lead and promote effective and clear communication for the benefit of the projects managed
Skills/Knowledge Required:
Knowledge and Experience
Experience in Project Management Office, SDLC and governance best practices
Understanding of software development and configuration processes, including requirements gathering, analysis/design, planning, development tools/technologies, testing methodologies, release/version control, deployment management, disaster recovery planning and testing, post-production hardening, and transition to run operations
A track record of high quality, successful, on time and on budget delivery of projects
Excellent oral and written communication skills
Experience with Waterfall and understanding of Agile and hybrid development methodologies
Proven track record working with and managing external vendors
Leadership
Strong presence and drive
Ability to set and manage Business Sponsor and Stakeholder expectations
Effectively at organizing and motivating diverse teams to achieve goals
Manage conflict and roadblocks well
Experience running status meetings and effectively holding team members accountable for status, deliverables and timely escalation of blockers Collaboration
Exemplify a highly collaborative mindset and client service-focus
Actively anticipate, track and plan for risks and issues, dependencies, resourcing and contingencies
Business Partner and business client-facing presence
o Build strong relationships and gain trust
o Understand business requirements and the value proposition for projects
Work closely and collaboratively with members of the PMO and project teams
Communicate status, risks, dependencies and issues effectively
Escalate issues in a manner that is effective, collaborative and respectful
Innovation
Demonstrate an analytical and objective strategic mindset
Willingness to identify and surface opportunities for positive change
Develop an in-depth understanding of technology solutions implemented and business value
Skills/Tools
Hands-on experience with commercial Project and Portfolio Management (PPM) tools
Experience using producing high-quality management reports
Expertise with MS Project
Experience implementing and supporting validated systems (required for GPDO only)
Understanding of the principles of finance, accrual accounting and cost benefit analysis (e.g., capitalized and expensed costs, accruals, opportunity costs, soft and hard dollar benefits, payback, ROI, NPV, etc