Job Description :
Position: Sr Human Resources Coordinator
Location: Thousand Oaks, CA 91320
Duration: 8 months w/ possibility of extension
Interview Process: Phone & in-person interview.

Incoming call coordination: be on point for roll over calls coming into the Director to ensure seamless response and coordination of follow up actions.
Meetings Coordination: set up meetings with both internal/external partners attendees, secure conference rooms, agenda creation & cascade of pre-read materials.
PO & Invoicing Management: load invoices into PO system and review automated invoices approve/route to me as needed. Research queries with vendors/internal partners as needed.
Ad Hoc Admin: assist with formatting/reviewing documents, letters, excel workbooks and power point presentations.
Vendors Communication: liaise with outside vendors to collect/coordinate information sharing and issue research/resolution.
Visitors: enter visitors into the security system and meet & greet/escort them when needed.
Mail: sort through mail and file/action as needed. Retrieve packages from mail room.
Liaise with Global accounting, FPA partners and vendors on data requests, process issues etc.
Manage/maintain Mobility SharePoint site (general upkeep, special project folder updates, Vendor score cards, document templates, data and reports
Manage loan portfolio balance sheet and supporting documents.
Manage quarterly G&S updates. Reconcile TEQ payment balance sheet and check recording/processing. Manage payroll/WD changes for assignments.
Coordinate ongoing reporting as well as ad hoc requests. Maintain quality control checks on Expencia records. Assist with special project coordination as needs.
Assist with general communication cascades to partners. Issue/escalation research: coordination of due diligence.

Doctorate degree & 2 years of Human Resources experience OR Master’s degree & 6 years of Human Resources experience OR Bachelor’s degree & 8 years of Human Resources experience OR Associate’s degree & 10 years of Human Resources experience OR High school diploma / GED & 12 years of Human Resources experience.
Highly organized and capable of working on a diverse range of work.
Excellent excel and proficient in power point and SharePoint.
Positive attitude, hardworking and professional demeanor.

Preferred Qualifications:
Basic general accounting competency.
Experience coordinating complex cross functional projects/initiatives.
Highly proficient in Microsoft excel, Power Point and SharePoint.
Must be able work effectively in an ambiguous environment with continuously changing subject matter.
Excellent communication skills, both verbal and written.
Acts with a sense of urgency and can drive issues through to completion.
Attention to detail with strong analytical capabilities.
Highly organized, numerate and possesses a positive “can do” attitude.
Ability to handle multiple tasks in a fast-paced environment & prioritize accordingly.
Able to occasionally work unsocial hours due to time zone impacts.