Job Description :
You will:
Manage the Sr. Director''s calendar extensively, including organizing internal and external meetings across multiple time zones & locations.
Coordinate complex domestic and international itineraries & travel including booking flights & hotels
Strive to deeply understand the team''s goals, and work with the Sr. Director to ensure that their time is organized accordingly.
Manage financial administration, e.g. processing POs & invoices.
Event planning and coordination of team off-sites/events.
Communicate with internal & external parties, while exhibiting the highest degree of professionalism.
Assist in the preparation of presentation or meeting materials.
Coordinate agenda and record meeting minutes for team staff meetings
Ensure email lists, org charts and other administrative systems are regularly maintained and current.
Inform the Sr. Director of employee updates and milestones (reviews, anniversaries etc.
Be involved in special or other ad-hoc projects as required
Compile & edit briefing materials and synthesize this information into executive summaries with key business & communication insights.
Work with the Austin EA team and onsite engagement committees to execute on local priorities & events.
Exercise absolute discretion at all times.
You are:
An experienced Exec Assistant with 5+ years'' experience in a technology organization supporting Senior Director / Director levels.
An individual who seeks information beyond what is plainly presented to you, with an aim to understanding the Sr. Director''s goals & actively finding ways to be helpful in executing these goals.
Enthusiastic and eager to help wherever you can, and do whatever it takes to ensure progress, while being friendly, collaborative and approachable.
Exceptional with