Job Description :
Company Overview:
Creating value by bringing together the right people to achieve results is our motto. Our clients and employees say they choose to work with us because of how we work with them - with service that exceeds their expectations and a personal commitment to their success.
Our client, one of the largest distributors of natural gas in the northeast US, serving customers in NY, MA, and RI seeks an accomplished Contract Specialist.
* Candidate must be authorized to work in USA without requiring sponsorship *
Description:
Liaison with Procurement to create Request for Information (RFI) & Request for Proposals (RFP
Support major multi-year procurement events. Scope out project, develop evaluation methodology, create meeting materials, and co-lead pre-bid / clarification meetings.
Support contract negotiations and develop award recommendations for leadership.
Develop material and facilitate Contract Orientations. Train stakeholders on all aspects of the contract management process. Solve problems, answer questions, and do whatever is necessary to ensure smooth transitions.
Become the expert on all aspects of the contract. Be able to understand all facets of the contract and have the ability to effectively explain concepts and answer questions.
Monitor all auxiliary functions and provide support whenever required. Maintain and update Contract Project Agreement (SOW), etc. Work with the project core team to develop agenda and facilitate contract management meetings.
Work with other contract managers / manager to align contract management process and share best practices. Spend time in the field to better understand the work and expand network.
Consistent and active communication with vendors throughout all levels of the organization. Develop and maintain a relationship with all internal stakeholders.
Issue resolution – routinely field calls/emails from contractors and internal stakeholders on a variety of issues. Understand and document issues, talk with all applicable parties, organize ideas and make recommendation on optimal solution, propose and gain buy-in on solution, and update documents as required.
Ensure contract is being administered properly. Includes completing audits on part transactions to ensure accuracy. Develop reports to aid in management of contracts.
Requirements:
Strong background in Contract Management and/or Construction is a plus. Legal background and knowledge of contracting terms & conditions, strongly preferred.
Public Speaking – Contract Specialist must be comfortable speaking in front of both large and small groups. Contract Specialist will often lead meetings and will sometimes be speaking to or facilitating discussions with large groups.
Written Communication – Contract Specialist is responsible for maintaining main contract documents. Individual is required to process large amounts of information and write clear and concise project agreement documents.
Stakeholder Management – Contract Specialist will be expected to maintain a relationship with all Client & Contractor stakeholders. Individual should expect to check in with all stakeholders and periodically meet face to face with key players.
Analytical Skills – Contract Specialist will be required to structure reports to aid in the management of the contract and for tracking purposes.
Project Management – Preference is for Contract Specialist to have Project Management experience and be familiar with lifecycle of a project. The Contract Specialist will be expected to lead major Bid events and other complex initiatives.
Negotiations – Contract Specialist, along with Procurement, will contribute to the negotiation on the contracts process. Proven experience negotiating contracts is a plus.
Problem Solver – the large portion of the Contract Specialist’s time will be solving problems. Contract Specialist is required to perform analysis and make a recommendation and gain buy-in.
Bachelor’s degree. Contract Management – at least 7+ years’ experience. High level competencies in scheduling, forecasting, and conflict resolution.
Travel – travel will be required as needed. Mostly trips between Waltham and New York (Melville, Syracuse, Hicksville
Negotiating and Reporting. Strong Probability and decision-making skills. Attention to detail and high level of accuracy is a must.
Proficiency – Microsoft Office applications – more advanced Word, Excel, and PowerPoint skills are a plus, Outlook, Visio and Primavera P6 a plus.
Self-motivation. Ability to work within a matrix environment and function as a team member to accomplish the Department’s goals. Effective communications skills and a Good Listener. Team participation – willing to step in and help others. Stress management skills.
I'd love to talk to you if you think this position is right up your alley.
If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you. We're driven, people driven.
NOTE: Candidates that are offered a position are required to pass pre-employment drug and background screening. Qualified candidates with criminal histories, are considered in a manner that is consistent with local, state and federal laws.