Job Description :
Description:
Summary Description
Be part of a dynamic and growing department responsible for the management of Intellectual Property (IP The Administrative Assistant will be a member of the IP operations team seeking efficient and innovative ways to support the administrative and systematic needs of the department.
As an Administrative Assistant you will have the chance to show your focus on the details and flair for creating new and more efficient ways of gettings things done.
Essential Job Functions
Provides administrative support. Makes photocopies, prepares FedEx packages, and other support activites as assigned.
Scans, downloads, and saves certificates, search reports and correspondence into electronic files. Copies and files hardcopy patent certificates and assignment originals. Enters or confirms patent details on docketing system.
Files soft copy of invoices and related emails into electronic files. Updates Legal publications.
Prepares, obtains signatures, and records patent related forms such as assignments, foreign filing license requests, issue fee payments, etc. with the United States Patent and Trademark Office.
Enter patent references into docketing system.
Performs word processing and moderately complex Excel spreadsheet functions including documents which may be complex in nature, and may include graphs, tables, and database retrieval.
Ability to type at approximately 50 words per minute
Other Responsibilities
Perform duties as assigned by immediate supervisor or any member of the management team.
Requirements:
Knowledge, Skills, Experience, and Education Required
Strong computer skills; experienced using Windows OS and Microsoft Office applications, including intermediate to advance skills using Word and Excel. Experience with CPI IP Management System or other patent & trademark docketing system a plus.
Excellent verbal and written communication skills.
Strong clerical and organizational skills with demonstrated attention to detail.
Ability to manage multi-step procedures and handle frequent interruptions in work flow and be willing to spend bulk of time working from desk and computer.
Ability to work in a team environment with a diverse group of technical staff is essential.
College degree or equivalent