Job Description :
A. Project background: (Describe the department and the project for which the contractor is being hired
Our client’s Workday Program (the Program) is a campus-wide program designed to modernize the University's administrative systems, business processes, data management, and technical architecture. The program focuses on implementation of the Workday HCM/Payroll and Financials Enterprise Resource Planning (“ERP”) modules. The Program is organized into five teams:
1. HCM/Payroll, responsible for business process design, configuration, and testing of Workday HCM/Payroll
2. Financials, responsible for business process design, configuration, and testing of Workday Financials
3. Technical, responsible for interface/integration development, report development, data conversion, and security for both Workday solutions
4. Stakeholder Engagement and Campus Readiness, responsible for ensuring campus awareness of, involvement in, and readiness for the Workday products
5. Program Enablement, responsible for Program budget, methodology, financial management, status reporting, risk and issue management, Program governance support, and administration
B. Contractor’s responsibilities: (Describe in detail what the contractor will be doing. Specify to whom the contractor will report and who will authorize payments
The Worker shall develop, track and execute project plans for the HCM/Payroll team’s responsibilities. The Worker shall report to the HCM/Payroll Program Director and work closely with project manager roles in the other Program teams to:
· Define the major decisions, tasks, and deliverables necessary to successfully implement Workday HCM/Payroll
· Create a work plan that details the steps, responsible organization staff, dependencies, timeframes, deliverables, key milestones, and communication activities to address all impacts within time and resource constraints
· Assist the Director of HCM/Payroll in preparing staff who will execute and manage planned workstreams, developing progress monitoring mechanisms, addressing risks to successful completion of the plan, and assessing progress
· Develop and institute a process to manage adjustments to the work plan in response to new information, issues, risks, and/or opportunities
· Serve as a liaison of the HCM/Payroll project team, facilitating communication and coordination with the program enablement and project managers in other Program teams to report status and resolve cross-team issues.
· Identify risks and issues, report risks and issues to appropriate managers and executives, and help identify and implement resolutions or mitigation approaches
Organizationally, the Worker will collaborate on management efforts as requested.
C. Work hours and location: (Describe the typical work hours, e.g., M-F, 8-5, and the work location
1. The work hours will typically be Monday through Friday from 8 a.m5 p.m., excluding State holidays when the University is closed, unless other arrangements are approved by the Worker’s supervisor.
2. The work location will be on our client’s main campus. As stated in the contract, any and all travel, per diem, parking, and/or living expenses shall be at the Worker’s and/or Vendor’s expense.
3. The Worker may be required to work outside the normal business hours on weekends, evenings and holidays, as requested. Payment for work over 40 hours will be at the hourly rate quoted and must be coordinated and pre-approved by the Worker’s supervisor.
I. Contractor Experience, Skills, and Qualifications
Experience Level: (Check one
Check One
Position Type and Skill Level
Experience Level
Project Manager 1
· 1- 7 years of experience in the field or in a related area.
· Familiar with standard concepts, practices, and procedures within a particular field.
· Relies on limited experience and judgment to plan and accomplish goals.
· A certain degree of creativity and latitude is required.
· Works under limited supervision with considerable latitude for the use of initiative and independent judgment.
X
Project Manager 2
· 8 or more years of experience in the field or in a related area.
· Relies on experience and judgment to plan and accomplish goals.
· Independently performs a variety of complicated tasks; a wide degree of creativity and latitude is expected.
Minimum Required Skills:
Years
Skills/Experience
8
Experience planning, initiating, managing and coordinating software application projects, including developing, maintaining and executing detailed project plans, resource estimates, communication plans, risk management strategies, and project reports
6
Experience in assigning responsibilities based on a project plan
6
Experience escalating issues to leadership when insurmountable resource or time constraints present themselves.
4
Experience leading implementation project management efforts for a large system implementation
3
Experience as a project manager for implementations of cloud-based or on premise ERP solutions
4
Experience coordinating tasks with other project teams, technical teams, and vendors, including leading and participating in project meetings to communicate and stay informed on issues that have cross-team impacts
2
Experience developing or tailoring a project management methodology to fit the characteristics and constraints of a project environment
6
Experience working independently, successfully managing multiple tasks and directional changes under short and firm deadlines
4
Skill in analysis and problem-solving, demonstrated through success in researching and synthesizing complex information to identify root causes of and solutions for organizational challenges
3
Skill in achieving work goals in changing or ambiguous circumstances
5
Experience in leadership and relationship-building through active listening and a collaborative approach
6
Demonstrated effective communications with project team staff and cross-team staff
3
Demonstrated successes in oral and written communication to diverse audiences, including preparing and delivering presentations, briefings, proposals, and recommendations for management and executive audiences as well as professional staff
7
Proficiency in Microsoft Word, PowerPoint, and Excel
5
Proficiency using Microsoft Project or comparable scheduling tools to create and manage schedules for complex projects
Degree
Bachelor’s Degree in business, communications, computer science, social sciences, or related field
Preferred Skills:
Years
Skills/Experience
4
Experience working in higher education institutions
4
Experience in a lead capacity on projects that implemented a Workday ERP solution
4
Experience collaborating to produce and manage a multiple-team consolidated project work plan
2
Experience facilitating group discussions of sensitive topics